2020-21 Contract Cancellations

Your housing contract is LEGALLY BINDING. Before making the decision to cancel, please read the On-Campus Housing Contract Terms and Conditions.

Deadlines

If you want to cancel, you must do so on / before the below dates to avoid penalties:
  • If your contract begins the fall semester, the deadline is August 17 for all students.
  • If your have a brand new contract that begins the spring semester, the deadline is November 1.
    • This deadline is not for students who live on campus for fall or who had submitted a waiver for fall. This is for NEW spring contracts only.
  • If you contract after the above deadlines have passed, you can cancel up to two weeks (fourteen days) from the receipt date of your contract.

If you haven't moved in, your cancel date is the date you submit your cancellation request. If you have moved in, your cancel date is the date you complete a proper check-out.

 Newly Admitted Students who wish to cancel their admission and housing must withdraw through the Application Change Form

All other students can cancel by submitting the web form at the bottom of this page.


Penalties

If you cancel after the deadlines - and remain enrolled at ISU - you will incur the following penalties:
  • 50% of the remaining fall and spring value of your current housing assignment.
    • Unassigned residents are assessed 50% of a Wilson double room.
  • 80% of the remaining fall and spring value of your meal plan and non-refundable issuance of all DD.
    • Residents in meal plan required areas who have not yet selected a plan are assessed 80% of a Gold Plan.
  • The $125 prepayment will be forfeited if you were required to pay it that academic year.

If you have already moved in, in addition to the housing and dining penalties and forfeiture of the prepayment, you will also be charged room and board until you have officially moved-out.

Exceptions - The cancellation penalty will be waived for residents in the following situations once their status has been verified:
  • Residents leaving ISU for any reason
  • Residents going on a co-op, internship, student teaching, or study abroad experience. These individuals must also submit a Waiver form.
  • Frederiksen and SUV residents who successfully complete a Contract Assumption.

If you cancel for reasons other than the above, you can submit an appeal to see if you are eligible for an exception.


Appeals

If you wish to appeal the cancellation penalty you may do so as follows. The reasons appeals are granted vary. We can't tell you how to write your appeal - it should be based on your personal situation and must include supporting documentation. The cancellation penalty will remain on your U-Bill during this process. Any late fees associated with the penalty are your responsibility.

1st Level Appeal
  • You must e-mail your appeal to the Coordinator of Administrative Services within 30 days of the penalty appearing on your U-Bill.
  • Your appeal must contain your full name, ISU ID number, and the reason why you feel the cancellation penalty should not apply to you. The appeal should also be accompanied by any supporting documentation necessary.
  • Once all your materials are submitted, they will be reviewed and will email you a decision within 15  business days. 
Final Appeal
  • If your 1st Level Appeal is denied, you can email the Director of Administrative Services for additional consideration, within 10 business days of receiving the 1st Level Appeal decision.
  • This appeal should contain all of the previously submitted material, plus any additional information / documentation.
  • Once all your materials are submitted, they will be reviewed and will email you a decision within 15 business days.

Cancellation Form

Please select the semester(s) for which you are cancelling. Check all that apply:
If you did not receive keys for your assignment, please select today's date. If you did receive keys for your assignment, please indicate the date you left or plan to check-out. Failure to properly check-out will result in a $50 improper check-out fee. A proper check-out includes: removing your belongings from and thoroughly cleaning the room; AND signing, dating, and filling out your Express Check-Out packet or Room Inventory and Condition Card; AND returning your keys to your Apartment Community Office / Hall Desk (failing to return keys will result in a lock change charges and continued daily housing and dining charges).
If I ask to cancel my plan and I am remaining enrolled, I understand that cancellation penalties will apply. If I have Flex Meal Blocks or Dining Dollars, I realize that I may cancel those without penalty only if leaving ISU.
You must select all of the following options in order to submit this form. By clicking each option, you are indicating you have read it and understand what it says. If you do not understand what you are agreeing to, please contact housing@iastate.edu before submitting this form.